Private Limited Company registration in India is a popular choice among startups and small businesses due to its multiple advantages. It offers limited liability protection and allows easy transfer of ownership. A Private Limited Company can be started with a minimum capital and requires at least two individuals as directors or shareholders.
1. Check Name Availability
The first and most important step is choosing a unique name for your company.
You can check if your preferred name is available on the MCA portal.
Once confirmed, you can apply for name approval. You’re allowed to propose up to two names in the application.
2. Obtain Digital Signature Certificate (DSC)
All proposed directors and shareholders need to get a Digital Signature Certificate (DSC), which is used to sign documents electronically.
DSCs can be obtained from government-authorized agencies like pantasign, signx and vsign.
Documents required for DSC:
- PAN card
- Aadhaar card
- Passport-size photo
- Email ID and mobile number
3. Draft Company MOA & AOA
These are the legal documents that define your company’s structure and operations.
- Memorandum of Association (MOA): Describes the company’s main objectives and scope of activities.
- Articles of Association (AOA): Lays down the internal rules, responsibilities, and management structure of the company.
4. File the Incorporation Application (SPICe+ Part B)
After the name is approved and documents are ready, submit the incorporation application on the MCA website.
You will need to provide:
- Proposed company name
- Registered office address
- Details of directors and shareholders
- Authorized and paid-up capital
- Supporting documents like PAN, Aadhaar, utility bill, rent agreement/NOC (if office is rented), etc.
5. Apply for PAN, TAN & GST (Optional)
Using the AGILE-PRO form, you can also apply for:
- PAN (Permanent Account Number)
- TAN (Tax Deduction and Collection Account Number)
- GSTIN, EPFO, and ESIC registrations if applicable
These are issued automatically after incorporation.
6. Pay Government Fees and Stamp Duty
The registration fee varies depending on:
- The authorized capital of the company
- The state in which the company is being registered
7. Certificate of Incorporation
Once your application is approved, you will receive the Certificate of Incorporation (COI) from the Registrar of Companies (RoC).
This certificate includes:
- Certificate of Incorporation
- PAN
- TAN
- Director DIN No
- MOA
- AOA
- ESIC and PF Registration
You are now officially recognized as a Private Limited Company.
Documents Required for Private Limited Company Registration
For Directors/Shareholders:
- PAN card
- Aadhaar card
- Passport-size photo
- Email ID and mobile number
- Passport (for NRIs or foreign nationals)
- Recent bank statement (not older than 1 month)
For Registered Office Address:
- Latest electricity or utility bill (not older than 2 months)
- Rent agreement and NOC from the property owner (if the office is rented)
Timeline The entire process usually takes around 10 to 12 working days, depending on how quickly documents are submitted and the name gets approved.